Tnreginet Portal EC Search and Online Viewing Guide
This comprehensive guide explains how to search for and view Encumbrance Certificates (EC) on the TNREGINET portal using EC Online. It covers what an EC is, when you need it, how to perform a search, and how to interpret and verify your results.
What is an Encumbrance Certificate?
An Encumbrance Certificate (EC) is an official record that shows the ownership and transaction history of a property for a specific period. It reflects whether a property has any legal dues, loans, mortgages, or other liabilities.
Banks and financial institutions often require an EC when approving loans, and buyers use it to confirm that a property’s title is clear before purchase.
About the TNREGINET Portal
TNREGINET is the official online service portal of the Tamil Nadu Registration Department. It allows citizens to access property-related services online — such as applying for, searching, and downloading Encumbrance Certificates, checking guideline values, and viewing document registration details.
Prerequisites for EC Search
Before beginning your EC search on TNREGINET, ensure that you have:
- A stable internet connection and an updated web browser
- Basic property details like District, Sub-Registrar Office (SRO), Village/Street name, Survey Number or Door Number
- The date range for which you wish to obtain the EC
- If applicable, your application number or login credentials if you already have an account on the portal
Step-by-Step Guide to EC Search and Viewing on TNREGINET
Step 1. Visit the TNREGINET Portal
Go to the official TNREGINET website. On the homepage, navigate to the E-Services section.
Step 2. Select “Encumbrance Certificate”
Under the E-Services menu, click Encumbrance Certificate. Then choose View EC or Search EC depending on what you want to do.
Step 3. Choose Location Details
Select your Zone, District, and Sub Registrar Office (SRO). Ensure these match the jurisdiction under which the property is registered.
Step 4. Enter Property Details
You can search using:
- Survey Number / Sub-Division Number
- Door Number / Plot Number
- Document Number / Year
- Owner’s Name
Enter as many details as possible to refine your search.
Step 5. Define Search Period
Specify the Start Date and End Date for your search. The EC will display property transactions registered within this period.
Step 6. Submit the Request
After filling in all the required details, click Search. The portal will display the results containing relevant registered transactions.
Step 7. View and Download EC
Once results appear, you can view the EC online. If you wish to keep a copy, use the Download option to get a digitally signed PDF version of the certificate. This version is valid for most official uses.
Understanding EC Results
Each entry in your EC includes:
- Document Number and Year
- Nature of Document (e.g., Sale, Gift, Mortgage, Lease)
- Names of Parties Involved
- Property Description and Location
- Date of Registration
If the EC shows any mortgage or charge during the selected period, it means the property has an active encumbrance.
TNREGINET EC Fees
The portal usually charges a nominal application fee for EC generation. Additional charges may apply based on:
- Duration of the search period (per year fee)
- Mode of search (manual vs online)
- Certified copy requests
Fees are displayed during the application process before payment confirmation.
Authenticity Verification
Downloaded ECs from TNREGINET come with a digital signature.
To verify authenticity:
- Open the PDF in a viewer that supports digital signatures.
- Check that the signature is valid and issued by the Tamil Nadu Registration Department.
- Verify the SRO and document details match your property records.
Common Issues and Fixes
| Problem | Possible Cause | Solution |
| No results found | Wrong SRO or incomplete details | Recheck property details, try a broader date range |
| Old records missing | Pre-digitization records | Visit the concerned Sub Registrar Office for manual search |
| Download or payment error | Browser/cache issue | Use a different browser or incognito mode, and retry |
| Incorrect entries on EC | Typographical or data errors | Submit a correction request at the relevant SRO |
If Errors Are Found on the EC
- Visit the Sub Registrar Office that issued the record.
- Submit a correction application along with supporting documents such as identity proof, sale deed copies, or prior ECs.
- The SRO will process corrections or issue a rectified certificate after verification.
